PostgreSQL Conference Europe 2025

Main Responsibilities

Our community conferences would certainly not be possible without the help of many volunteers.

The Community Celebration Board is a place where we can pin things, draw, or write whatever we feel embodies the spirit of the community by showcasing the rich variety of voices and backgrounds within it.

The board is organised by the PostgreSQL Europe Diversity Committee, and this is who should be contacted regarding this task.

Community Celebration Board Setup tasks:

• Locate and install the pin board (ask the event organisers for help).
• Collect the creative materials, instructions and flyers from the office.
• Arrange the creative materials and flyers on a table next to the board.
• Attach the instructions to the board and/or display them on the table.

Community Celebration Board Staffing tasks:

• First shift of the day only: Collect the creative materials and flyers from the office and arrange them on the table next to the board.
• Invite/gently encourage people to take part.
• Distribute creative materials: paper, pens, stickers and stamps.
• Answer questions about the PostgreSQL Europe Community and our diversity efforts.
• Keep the board looking awesome.
• Last shift of the day only: Gather the creative materials and flyers and take them to the office.

Community Celebration Board Tidyup/Cleanup tasks:

• Photograph the board, share the photos on social media and email them to the Diversity Committee.
• Gather the creative materials, instructions, and remaining flyers and take them to the office.
• Last day of the conference only: Remove the notes from the board and put them with the trash/recycling.

Who can select the Community Celebration Board staffing task

Anyone is welcome to sign up. It is a nice opportunity to get in touch with people while helping to create a welcoming and inclusive space. If you have any questions, please ask in the volunteer Telegram channel or contact the PostgreSQL Europe Diversity Committee.

General Expectations

When on duty please dress and behave professionally, interacting with attendees politely with understanding. If a situation is becoming difficult, please escalate this to the organising committee.

If you are feeling unwell or cannot perform your scheduled duties, please tell a member of the organising committee and cover will be arranged.

You must follow the Code of Conduct at all times, especially when you are on duty.

Communicating With Attendees

When interacting with attendees please ensure that you are professional. Converse with a polite manner using plain English, simple language.

Remember many attendees are unlikely to be native English speakers, so avoid using idioms or other turns of phrase, be patient and understanding.

Above all treat attendees in the manner you would expect to be treated.

Contacting The Organising Committee

Should you need to escalate issues to the Organising Committee or if you need help with something, there are a number of ways to contact them during the event.

The easiest and least disruptive way to contact the organising committee would be via the volunteers Telegram channel. Before (or during) the event you can email contact@pgconf.eu.

There will always be a member of the organising committee (staff) available at the Registration Desk. The organising committee will be wearing staff t-shirts when they are on duty, but they will likely assist you even if they are not on duty.

Worst case you can contact the CoC committee using the phone number published on the website.

Volunteer Training

Please take the time to read through all the information here, including the general overview information and the specific details about any tasks you've signed up for.

If you have any questions about volunteering then please contact the organising committee.

There is generic event / community volunteer training happening at the Community Events Day, please attend this if you can.

All volunteers must attend the Volunteer Briefing that is held on the Wednesday morning before the event starts. You must attend even if you've volunteered in previous years.

Volunteer T-Shirts

You must wear the conference volunteer t-shirt when you are on duty. Anytime you are wearing the volunteer t-shirt, you are on duty.

You should not wear the conference volunteer t-shirt when you are off duty.

You must not wear the conference volunteer t-shirt when behind a sponsor booth.

You must not wear any company or corporate branding when you are on duty.

Hidden Disabilities Sunflower

PGConf.EU is now part of the Hidden Disabilities Sunflower scheme. This is to better support our attendees who may have an invisible disability, there are many and often will not be obvious, see the non-visible disabilities index.

Some attendees may be wearing a Sunflower lanyard. This means they are voluntarily sharing that they have a disability or condition that may not be immediately apparent, and that they may need a helping hand, understanding, or more time

Sunflower lanyards will also be available at the registration desk for any attendee who wants one.

You should watch this summary training video: